International Federation
for Human Rights

About FIDH

The International Federation for Human Rights (FIDH) is an international non-governmental organisation (NGO) composed of 188 national human rights organisations from 116 countries. FIDH is a non partisan, non sectarian, apolitical and not for profit organisation. Since 1922, FIDH has been defending all human rights – civil, political, economic, social and cultural – as set out in the Universal Declaration of Human Rights. FIDH’s International Secretariat is composed of around 70 employees, with a multi-disciplinary background, based either in FIDH’s headquarters in Paris, France, or in one of its offices or representations across 5 continents.

As a federal movement, FIDH operates on the basis of interaction with its member organisations. It ensures that FIDH merges in-country experience and knowledge with expertise in international law, mechanisms of protection and intergovernmental bodies. This unique combination translates into joint actions between FIDH and its member organisations at national, regional and international levels to remedy human rights violations and consolidate processes of democratisation.

One of FIDH strategic priorities is to fight against the impunity of perpetrators of serious human rights violations, in particular crimes of international law, and restore victims’ rights and support their access to truth, justice and reparations. In close collaboration with its member and partner organisations, FIDH documents and reports these serious human rights violations, advocates for change before relevant decision makers, litigates in support of victims and survivors of these crimes, at national, regional and international levels, facilitates the exchange of experiences and strengthening of expertise and capacity of its members and partners, and pushes for strong, effective and meaningful accountability mechanisms.

You can find us online and on our social networks:
https://www.fidh.org/en
https://twitter.com/fidh_en
https://www.linkedin.com/company/fidh-international-federation-for-human-rights-/mycompany/
https://www.facebook.com/FIDH.HumanRights
https://www.youtube.com/c/FidhOrg/videos
https://www.instagram.com/fidh/

The FIDH office in The Hague, the Netherlands, was opened in 2004, as part of the organisation’s International Justice Desk (IJD), to follow and contribute to the work of the International Criminal Court (ICC). It was created as a permanent representation of FIDH to the ICC. The office is currently composed of one Representative to the ICC, and one Programme Officer working 40% of her time within the IJD on ICC related activities. The office also regularly benefits from the support of an intern. Members of the IJD in The Hague are working under the supervision of the Head of the IJD based in Paris, France. They also benefit from the regular support of a Programme Officer, also based in Paris.
The Administrative & Finance Assistant, a part-time role located in The Hague, will primarily handle administrative and accounting duties within the office. Tasks include preparing accounting information for FIDH headquarters, managing supporting documents, assisting in the coordination of events and travel logistics, and contributing to logistical operations for FIDH’s The Hague office.

We are looking for an:
Administrative & Finance Assistant in The Hague
Fixed term contract 18 months part-time ««

Main Responsabilities

1. Liaison between FIDH’s headquarters in Paris and FIDH’s The Hague office

• Act as the central point of contact between FIDH’s headquarters in Paris and FIDH’s The Hague office, particularly with the finance department.
• Establish communication channels with Dutch entities such as the tax office, KVK, landlord, and insurance companies.
• Ensure adherence to statutory tax laws relevant to The Hague office.
• Place orders as per purchase contracts and adhere to FIDH headquarters’ procurement protocols.
• Ensure the proper implementation of FIDH internal regulations.

2. Office administration and executive assistance to FIDH’s The Hague office

• Run the day-to-day administration of the office, including picking up mail, and following up on any administrative tasks required in the Netherlands for the smooth running of the office.
• Supervise both paper and digital record-keeping, as well as ensuring the secure safekeeping of administrative documents.
• Assist teams with the organisation of travel and other activities, such as booking flights and hotels, contacting FIDH’s travel agency, and coordinating per diem and cash advances. Provide any other assistance on administrative matters, as necessary, including relating to the possible relocation of the office.
• Oversee payments to consultants, interns, interpreters, translators, and for rent, and manage subsequent follow-up processes.
• Establish procedures to track stocks and conduct inventory management.

3. Financial, accounting, and budgetary management

• Supervise the annual budget execution for The Hague office, closely monitoring expenditures.
• Consolidate and prepare the accounts on monthly basis (bank and cash book): verify the accounts before they are sent to FIDH’s headquarters, and consolidate and check the allocation boards (budget allocations).
• Check, prepare, compile, and transfer relevant financial documents to FIDH’s headquarters on a monthly basis (invoices, cash inventories, bank statements, payment of social security charges etc.).
• Prepare and assist with possible financial audits or inspections.

4. Cash management

• Oversee and record cash flow between FIDH’s headquarters in Paris and The Hague office and ensuring its accuracy and reliability.
• Manage the relationship with FIDH’s bank in the Netherlands.
• Manage the cash box in The Hague and ensure that all inflows and outflows are recorded.

Desired Education, Experience, and Skills
• Degree in Finance, Accounting, Business Administration, or related field (or equivalent experience).
• Proven experience in financial management, accounting, and administrative tasks, and strong analytical skills.
• Comprehensive understanding of relevant Dutch financial regulations and best practices.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent organisational, time management, and problem-solving skills.
• Effective communication skills, written and verbal, in both English and French.
• Professional knowledge of Dutch an asset.
• A proactive and adaptable approach, and familiarity with the principles of Nonviolent Communication (NVC), with the ability to promote constructive interactions and harmonious teamwork within a diverse team.
• Strong attention to detail and accuracy.
• Genuine interest in and knowledge of human rights, and the work of civil society organisations.

Values: You agree with the FIDH International Secretariat working values (professionalism, respect, commitment, equality, integrity, participation, boldness), as well as FIDH’s global efforts defending human rights, as outlined in FIDH statutes and publications accessible on its website: www.fidh.org

FIDH is committed to diversity and equality in its hiring practices. We do not discriminate on the basis of race, religion, age, disability, gender, marital status, sexual orientation, gender identity, health status, or any other protected category under French, Dutch and international human rights law.
If you have a disability, please mention in your cover letter any accommodations that would facilitate your full participation in the recruitment process.

Start date, compensation, and benefits:
Envisaged start date: end of October 2023
Location: you will work from FIDH’s office in The Hague, Netherlands. FIDH recognises that flexible working arrangements are important for work-life balance, and offers the possibility of at-home work with a minimum of 4 face-to-face days per month. Please note that a laptop and basic accessories are provided to all employees at the time of hire.
Contract: Fixed term contract of 18 months with option for renewal governed by Dutch law, with one month trial period. Part-time position (20 hours worked per week).
Gross salary: annual gross salary from € 20,000 (over 12 months) depending on experience.
Health coverage: to the salary will be added a monthly reimbursement of the health insurance of the employee up to a maximum gross amount of €250 monthly, representing up to €3,000 gross per year.
Holiday allowance: in the month of May of each calendar year, the employee shall receive a holiday allowance. This allowance is an 8% reserve fund accumulated from your monthly salary calculated over a one-year period, running from 1 June until 31 May.
Paid leave benefits prorated based on part-time work hours:
• 25 days of paid vacation per full year worked adjusted to the part-time schedule.
• 24 compensation days per full year worked calculated proportionally for part-time hours (based on 39 hours per week for full-time employees).

Work Life Balance: FIDH is committed to fostering a healthy work environment that supports flexible scheduling, with occasional adjustments to employees’ hours if agreed upon in advance with supervisors.

How to apply
Please send your CV and a cover letter in English (describing why you are interested in FIDH and summarising your suitability for the position) to recrutementbji@fidh.org
indicating the reference AFASST-0923 in the subject line of the email
by 1st October 2023 at the latest

1. Introduction

About FIDH

The International Federation for Human Rights (FIDH) federates 188 national human rights organizations from 116 countries into a worldwide movement for human rights. Established in 1922, FIDH defends all civil, political, economic, social and cultural rights as set out in the Universal Declaration of Human Rights. FIDH’s approach to defending human rights is founded on the belief that sustainable societal change and genuine respect for human rights can only succeed if they are guided and led by local actors. Therefore, the Federation unites independent civil society organizations from around the world into a diverse and collaborative network and seeks through its actions to build the capacity of civil society and human rights defenders to effect change. It acts at national, regional, and international levels in support of its member and partner organisations to address human rights abuses and consolidate democratic processes. Its primary beneficiaries are national human rights organisations who are members of FIDH, and through them, the victims of human rights violations.

FIDH employs a range of actions, including: training, facilitation of experience-sharing and other actions to strengthen capacity of and support for civil society; urgent appeals, material and emergency assistance and other actions to support and protect human rights defenders; fact finding, solidarity and judicial monitoring missions; publication and circulation of reports; advocacy at national, regional and international levels; strategic litigation; mobilisation of media, social networks and awareness campaigns.

FIDH works globally in several regions including Asia, Africa, Latin America, and Eastern Europe. In Asia, FIDH works with 30 member organizations and numerous partner organizations.

FIDH freedom of peaceful assembly program in Asia

FIDH carried out a 30-month regional program from 2021-2023 on the right to freedom of peaceful assembly in Asia, with the overall objective to enable civil society to mobilize more effectively to defend the right to freedom of assembly in the region. During the first phase of the program, this project created a regional roster of assembly observers from the Asia region, produced several country-specific reports on the right to freedom of peaceful assembly, created a sub-grant system with FIDH member/ partner organization in five countries/territories, conducted international advocacy missions, and carried out several other activities.

2. Evaluation objective and scope

The objective of the evaluation is to assess the effectiveness of the freedom of peaceful assembly program during the full duration it was carried out from 2021-2023.

The evaluators shall:

• Evaluate the extent the activities carried out under the freedom of assembly program contributed to intended results and outcomes.
• Assess the achievements of the program and its long-term impact on civil society actors who were involved in the implementation of the program.
• Evaluate the efficacy of the program in adapting to regional and global limitations and challenges faced from 2021-2023.
• Identify lessons learned through the adaptations to limitations of the program and COVID-19 and shrinking civic space in Asia.
• Provide recommendations for improving future programmes following on from the one evaluated.

3. Evaluation purpose: Intended use and intended users

The primary intended users of the evaluation are FIDH and the principal donor organization of the freedom of peaceful assembly program.

The results of the evaluation will also be shared with key FIDH partners, prospective funding organizations of the second phase of the program, as well as with FIDH staff and its International Board.

The intended uses of this evaluation are to:
• Identify lessons learned and produce recommendations to accompany FIDH learning on the effectiveness of the freedom of peaceful assembly program;
• Contribute to primary funding bodies evaluation of the impact of their support, and provide input into decisions on prospective continued support.

4. Evaluation questions
The objective of the evaluation is to assess the relevance, effectiveness, and sustainability of FIDH freedom of peaceful assembly program in Asia.

Relevance
• To what extent was FIDH’s intervention logic clear and coherent with its intended results of the freedom of assembly program?
• To what extent was FIDH capable of adapting the freedom of assembly program to the challenges faced by COVID-19 restrictions and shrinking civil space in Asia?
• To what extent was FIDH capable of adapting the freedom of assembly program and responding to emerging human rights challenges, changing contexts, needs of rights holders, and/or needs and priorities of member organisations in the Asia region?
• To what extent has the freedom of assembly program been planned and implemented with rights holders’ participation, perspective, and a human rights-based approach?
• To what extent have lessons learned (what works well and less well) been used to improve and adjust activity implementation?
• To what extent has FIDH’s work been implemented in a transparent and accountable manner?

Effectiveness
• To what extent have the activities contributed to intended results and outcomes?1
• What were the major factors (internal and external) influencing the achievement or non-achievement of intended results?

Sustainability
• To what extent are the results achieved from 2020-2023 likely to continue after the end of program?

5. Methodology and methods for data collection and analysis
The evaluator should facilitate the entire evaluation process with careful consideration of how everything that is done will affect the use of the evaluation. It is expected that the evaluators, in their tender, present: i) how intended users will participate in, and contribute to, the evaluation process and ii) methodology and methods for data collection that create space for reflection, discussion and learning between the intended users of the evaluation. Evaluators should take into consideration appropriate measures for collecting data in cases where sensitive or confidential issues are addressed, and avoid presenting information that may be harmful to some stakeholder groups.

Methods for data collection may include:
• Reports, press releases, and other documents produced under the freedom of assembly program.
• Evaluations submitted by participants who following various online and in-person workshops and meetings of the freedom of assembly program.
• Interviews with FIDH Asia Desk staff, representatives of FIDH member and partner organizations that contributed to the freedom of assembly program, members of the roster of assembly observers.
• Statistics and reach of social media campaigns and similar communications activities carried out under the freedom of assembly program.

The methodology proposed for the evaluation may include the following steps:
• Document review.
• Internal and external interviews.
• Data analysis.
• Preparation of draft report and recommendations.
• Discussion of findings with FIDH.
• Presentation of the final report and recommendations.

The evaluation report should be supported by concrete examples relating to FIDH’s actions to strengthen civil societies capacity to defend the right to freedom of assembly in Asia. The report should also provide concrete recommendations on the basis of its findings and analysis, which will help inform FIDH’s upcoming planning process for the continuation of the program.

6. Organisation of evaluation management

The FIDH Asia Desk will facilitate communications between all parties.

FIDH steering committee will include representatives from the Department of Operations and Department of Fundraising. The steering committee will:
• Select the evaluators on the basis of the agreed terms of reference.
• Review and validate the evaluators’ proposed methodology.
• Review the draft report.
• Participate in the reporting back.
• Provide updates on the process, and the findings and recommendations to FIDH.

7. Time schedule and deliverables

The evaluation will be undertaken between September and December 2023, with the following key dates and deliverables:

• August: Finalization and approval of terms of reference and publication of call for proposals and reception of offers (FIDH).
• September: Contractualization with evaluators (FIDH) and development of inception note (evaluators).
• October: Document review and interviews (evaluators).
• November: Data analysis and report drafting (evaluators).
• Early December: Discussion of draft report (evaluators and FIDH).
• End of December: Presentation of final report (all parties).

8. Evaluation team qualifications

The evaluator(s) shall have:
• At least five years of experience of evaluating large and complex projects and programs.
• At least five years of experience of evaluating strategic partnerships and multi-stakeholder programs.
• At least five years of experience of evaluating human rights programs.
• Knowledge of FIDH’s organization and mode of operation or at least knowledge of international human rights NGOs community, methods and challenges.

9. Financial and human resources
It is expected that the evaluation will require up to 60 days in total.

The evaluation bid should be within the range of 10,000-15,000 Euros.

10. Submission and evaluation of offers

The offer will compulsorily include:
• An introductory and short chapter detailing the comprehension by tenderers of the assignment and its main challenges.
• A chapter detailing the tentative methodology to conduct the evaluation (this methodology will then be finalised in the Inception Note).
• A short analysis of the main risks and remedy measures of the assignment.
• A chapter detailing the competencies of the evaluator(s) to the work to be undertaken and how the tasks will be organized.
• A financial offer.
• Annex: The CVs of the proposed expert(s) (max length of each CV: 5 pages);
• Annex: The proposed timetable.

The maximum length of the offer is 5 (five) pages excluding annexes.

Tenderers shall specify the total cost of the assignment, in the form of an hourly fee for each category of personnel and any other reimbursable costs. Reimbursable costs must as a minimum, when applicable, be specified with costs for per diem, accommodation and type of flight ticket, to make sure that economic class is used. All types of costs shall be given in Euros, excluding VAT.

Offers should be submitted by e-mail to asia@fidh.org

Deadline for submission: 15 September 2023.

The offer with the best value for money will be selected based on the following criteria:

• Understanding of the terms of reference and the aim of the services to be provided.
• Overall methodological approach, quality control approach, appropriate mix of tools and estimate of difficulties and challenges.
• Expertise of the proposed evaluator(s).

About FIDH

The International Federation for Human Rights (FIDH) is an international non-governmental organisation (NGO) composed of 188 national human rights organisations from 116 countries. FIDH is a non partisan, non sectarian, apolitical and not for profit organisation. Since 1922, FIDH has been defending all human rights – civil, political, economic, social and cultural – as set out in the Universal Declaration of Human Rights. FIDH’s International Secretariat is composed of around 70 employees, with a multi-disciplinary background, based either in FIDH’s headquarters in Paris, France, or in one of its offices or representations across 5 continents.

As a federal movement, FIDH operates on the basis of interaction with its member organisations. It ensures that FIDH merges in-country experience and knowledge with expertise in international law, mechanisms of protection and intergovernmental bodies. This unique combination translates into joint actions between FIDH and its member organisations at national, regional and international levels to remedy human rights violations and consolidate processes of democratisation.

One of FIDH strategic priorities is to fight against the impunity of perpetrators of serious human rights violations, in particular crimes of international law, and restore victims’ rights and support their access to truth, justice and reparations. In close collaboration with its member and partner organisations, FIDH documents and reports these serious human rights violations, advocates for change before relevant decision makers, litigates in support of victims and survivors of these crimes, at national, regional and international levels, facilitates the exchange of experiences and strengthening of expertise and capacity of its members and partners, and pushes for strong, effective and meaningful accountability mechanisms.

FIDH’s 2022 annual report is available here.

You can find us online and on our social networks:
https://www.fidh.org/en
https://twitter.com/fidh_en
https://www.linkedin.com/company/fidh-international-federation-for-human-rights-/mycompany/
https://www.facebook.com/FIDH.HumanRights
https://www.youtube.com/c/FidhOrg/videos
https://www.instagram.com/fidh/

About the programme

FIDH is leading a new 4-year consortium programme, funded by the European Union, establishing an Observatory to fight impunity for serious human rights violations, called the “Global Initiative Against Impunity For International Crimes and Serious Human Rights Violations: Make Justice Work”. The programme is designed to be an integrated and inclusive action that will contribute to comprehensive justice and accountability for serious human rights violations, with global geographical scope, and 23 priority countries where consortium members will join forces to maximise effectiveness and impact by leveraging their individual strengths. The action will be implemented by a consortium of eight civil society organisations with vast networks of local members and partners in the Global South: International Federation for Human Rights (FIDH, lead), Civil Rights Defenders (CRD), the European Center for Constitutional and Human Rights (ECCHR), Impunity Watch (IW), Parliamentarians for Global Action (PGA), Redress, TRIAL International and the Women’s Initiatives for Gender Justice (WIGJ). The Secretariat of the CICC (hosted by WIGJ since 2021) will also play a significant role in the action.

The Secretariat of the Observatory is hosted by FIDH International Secretariat and consists of a small coordination team, enshrined within the International Justice Desk and the Administration and Finance department, dedicated to the consolidated management of the programme, and composed of three staff members: a Programme Coordinator; a Monitoring, Evaluation, Accountability and Learning (MEAL) Officer; and a Finance Officer. The functions of the team are: Management and technical coordination among consortium members in such a way that all consortium members feel engaged and informed; Monitoring, reporting, learning & evaluation; Financial oversight and ensuring compliance with legal and contractual obligations (including quality control mechanisms via the audits); Guidance on working principles, standards and processes in relation to due diligence and processes, including anti-corruption and transparency policy; Communication and visibility.

Tasks & General Responsibilities:

The Monitoring, Evaluation, Accountability and Learning (MEAL) Officer will work under the supervision and management of the Programme Coordinator, the responsibility of the Head of FIDH’s International Justice Desk (IJD), and in close collaboration with the Deputy Director of Operations and Programmes of FIDH. They will be in charge of coordinating, with all the members of the consortium, the monitoring of the programme and its kick off, mid-term and final evaluations, and contribute to the effective communication about the activities of the Observatory. They will work closely with the Finance Officer dedicated to the programme.

Monitoring, reporting and learning
• Finalise the logframe (including the baseline) in a participatory process during the 6-month inception phase, and ensure the monitoring and evaluation in compliance with the logical framework and identified indicators;
• Monitor, review, evaluate and share lessons learnt from the action to support the achievement of outcomes and impact;
• Develop and follow the implementation of a methodology and tools for the reporting, monitoring and evaluation of the activities of the consortium members
• Ensure that the programme is fully designed and implemented according to the approved programme proposal and in accordance with the requirements of the EC, and provide support and expertise to the consortium members regarding EU regulations and ensure that internal guidelines and policies are in full compliance with them.
• Contribute to plans (including workplans), guidelines and strategies in close coordination with the Programme Coordinator, the Head of the IJD and other concerned colleagues from the FIDH International Secretariat, so as to ensure the smooth implementation of the programme, and ensure they are communicated to all consortium members;
• Consolidate the reporting on components of the programme based on inputs given by the different consortium members, and the production of consolidated narrative reports for the EU and relevant stakeholders on the activities and outcomes of the work of the Observatory;
• Follow up of components of the programme, including but not limited to the work and reporting of the consortium members, and therefore contribute to the monitoring procedures for an overview of consortium activities;
• Organise specific monitoring and learning activities for the programme;
• Further the processes of sharing lessons learnt and best practices;
• Conduct any activity necessary to ensure the success of the programme, including visits to monitor consortium members’ activities and support them on all MEAL aspects of the programme;
• Organise mid-term and final evaluations of the programme.

Visibility and Communication
• Contribute to the design of the Observatory’s visual identity and communication tools (e.g. leaflets, banners);
• Contribute to the design and implementation of the annual communication plan for the Observatory, and proactively support communication efforts of various activities of the Observatory;
• Contribute to the production of communication material (including for social media) and publications of the Observatory, as well as awareness and strategic communication campaigns, and participate in their appropriate dissemination;
• Ensure the Observatory’s web presence and social media;
• Contribute to the coordination of the outreach strategy and workplan of the consortium;
• Support the Programme Coordinator in the design and management of the Observatory’s online platform, under the leadership of the CICC Secretariat;
• Support the Programme Coordinator in organising institutional representation meetings with various stakeholders, including EU representatives;
• Support the Programme Coordinator in the organisation of the consortium’s governance meetings.

Experience and key skills required:

• At least 3 years of professional experience in a similar position.
• Postgraduate diploma or advanced training in relevant field.
• Strong knowledge of project-cycle management.
• Genuine interest in and knowledge of human rights and justice for victims of serious human rights violations, and trauma-informed, victim-centred and gender-responsive approaches.
• Proven experience of successfully monitoring and evaluating multi-annual, multi-countries and multi-partners programmes relating to human rights and justice, and developing efficient processes of sharing lessons learnt and best practices. Knowledge of gender-sensitive monitoring would be an asset.
• Successful track-record in developing and using logical frameworks, as well as proposing adapted monitoring and evaluation tools, including for effective result-based management and the monitoring of performance indicators.
• High level of skills in gathering, analysing and presenting quantitative and qualitative data.
• Strong coordination skills, specifically with the ability to effectively coordinate among many partner organisations from different contexts around the world.
• Experience in working on projects funded by major international donors, with preference for previous experience with the EU.
• Very good drafting skills, and proven experience in writing and editing of written materials for a variety of audiences, including for external communication purposes.
• Fluency in written and spoken English and French (level C1/C2). Good knowledge of Spanish, Russian or Arabic would be an asset.
• Good knowledge and experience of efficient and innovative communication strategies and tools, including on social media.
• Strong interpersonal skills and aptitude for cross-cultural communication.
• Ability to work efficiently under time pressure, skilled at prioritizing and completing multiple tasks with autonomy and team spirit.
• Proven knowledge of computerized systems with a high degree of computer literacy.

Values: You agree with the FIDH International Secretariat working values (professionalism, respect, commitment, equality, integrity, participation, boldness), as well as FIDH’s global efforts defending human rights, as outlined in FIDH statutes and publications accessible on its website: www.fidh.org

FIDH is committed to diversity and equality in its hiring practices. We do not discriminate on the basis of race, religion, age, disability, gender, marital status, sexual orientation, gender identity, health status, or any other protected category under French, Belgian, Dutch and international human rights law.

If you have a disability, please mention in your cover letter any accommodations that would facilitate your full participation in the recruitment process.

Starting date, compensation and benefits:

• Envisaged starting date: November 2023
• Location: you will work from FIDH’s office in Paris (France), The Hague (the Netherlands), or Brussels (Belgium). FIDH recognizes that flexible working arrangements are important for work-life balance, and offers the possibility of at-home work, which modalities are to be agreed upon with your supervisor. Please note that a laptop and basic accessories are provided to all employees at the time of hire.
• Contract: Permanent Contract, governed by French, Dutch or Belgian law. Full time position (39 hours worked per week).
• Gross salary: annual gross salary from 39000 EUR if based in Paris, from 43000 EUR if based in Brussels or The Hague, depending on experience.
• Supplementary health insurance.
• Paid time off:
◦ 25 days of paid vacation per full year worked.
◦ 24 compensation days per full year worked (given the basis of 39 hours worked per week).
• Work / Life Balance: FIDH believes in creating a healthy work environment in which flexible schedules are available. Time to time adjustments of the employee’s hours are possible. These arrangements will be agreed upon beforehand with the supervisors.
• While most of the work will be undertaken from Paris, The Hague or Brussels, you will have to be ready to travel internationally.

How to apply:

Send your CV and a cover letter in English or French (describing why you are interested in FIDH and summarizing your suitability for the position) to recrutementbji@fidh.org indicating the reference “MEAL_Officer_0923“ in the subject line of the email by 10 October 2023 at the latest for the attention of Delphine CARLENS.

Interviews will take place as applications are received but not before the 02/10/2023.

Only those candidates whose applications are pre-selected will be contacted.

About FIDH

The International Federation for Human Rights (FIDH) is an international non-governmental organisation (NGO) composed of 188 national human rights organisations from 116 countries. FIDH is a non partisan, non sectarian, apolitical and not for profit organisation. Since 1922, FIDH has been defending all human rights – civil, political, economic, social and cultural – as set out in the Universal Declaration of Human Rights. FIDH’s International Secretariat is composed of around 70 employees, with a multi-disciplinary background, based either in FIDH’s headquarters in Paris, France, or in one of its offices or representations across 5 continents.

As a federal movement, FIDH operates on the basis of interaction with its member organisations. It ensures that FIDH merges in-country experience and knowledge with expertise in international law, mechanisms of protection and intergovernmental bodies. This unique combination translates into joint actions between FIDH and its member organisations at national, regional and international levels to remedy human rights violations and consolidate processes of democratisation.

One of FIDH strategic priorities is to fight against the impunity of perpetrators of serious human rights violations, in particular crimes of international law, and restore victims’ rights and support their access to truth, justice and reparations. In close collaboration with its member and partner organisations, FIDH documents and reports these serious human rights violations, advocates for change before relevant decision makers, litigates in support of victims and survivors of these crimes, at national, regional and international levels, facilitates the exchange of experiences and strengthening of expertise and capacity of its members and partners, and pushes for strong, effective and meaningful accountability mechanisms.

FIDH’s 2022 annual report is available here.

You can find us online and on our social networks:
https://www.fidh.org/en
https://twitter.com/fidh_en
https://www.linkedin.com/company/fidh-international-federation-for-human-rights-/mycompany/
https://www.facebook.com/FIDH.HumanRights
https://www.youtube.com/c/FidhOrg/videos
https://www.instagram.com/fidh/

About the programme

FIDH is leading a new 4-year consortium programme, funded by the European Union, establishing an Observatory to fight impunity for serious human rights violations, called the “Global Initiative Against Impunity For International Crimes and Serious Human Rights Violations: Making Justice Work”. The programme is designed to be an integrated and inclusive action that will contribute to comprehensive justice and accountability for serious human rights violations, with global geographical scope, and 23 priority countries where consortium members will join forces to maximise effectiveness and impact by leveraging their individual strengths. The action will be implemented by a consortium of eight civil society organisations with vast networks of local members and partners in the Global South: International Federation for Human Rights (FIDH, lead), Civil Rights Defenders (CRD), the European Center for Constitutional and Human Rights (ECCHR), Impunity Watch (IW), Parliamentarians for Global Action (PGA), Redress, TRIAL International and the Women’s Initiatives for Gender Justice (WIGJ). The Secretariat of the CICC (hosted by WIGJ since 2021) will also play a significant role in the action.

The Secretariat of the Observatory is hosted by FIDH International Secretariat and consists of a small coordination team, enshrined within the International Justice Desk and the Administration and Finance department, dedicated to the consolidated management of the programme, and composed of three staff members: a Programme Coordinator; a Monitoring, Evaluation, Accountability and Learning (MEAL) Officer; and a Finance Officer. The functions of the team are: Management and technical coordination among consortium members in such a way that all consortium members feel engaged and informed; Monitoring, reporting, learning & evaluation; Financial oversight and ensuring compliance with legal and contractual obligations (including quality control mechanisms via the audits); Guidance on working principles, standards and processes in relation to due diligence and processes, including anti-corruption and transparency policy; Communication and visibility.

Tasks & General Responsibilities

The Programme Coordinator will work under the supervision and management of the Head of FIDH’s International Justice Desk (IJD), and the responsibility of FIDH’s Deputy Director of Operations and Programmes. They will be in charge of the management of the overall grant and technical coordination and support of consortium members and partners, including for purposes of communication, visibility, and preparation of governance meetings. They will ensure regular and close liaison with the Observatory’s governance bodies, as well as the contracting authority. They will supervise the work of the programme’s MEAL officer and work closely with the Finance Officer dedicated to the programme. The successful candidate will combine both a passion for fighting for justice and human rights, as well as an ability to coordinate and ensure complex projects are effectively implemented.

Technical coordination related to the management of the grant among consortium members under the action
• Coordinate, in close link with the Observatory’s Steering Committee and the lead, all activities and decisions required during the 6-month inception phase;
• Provide secretariat support to the Steering Committee for its regular meetings;
• Make recommendations, with the Steering Committee’s approval, to consortium members for changes to the programme and consortium procedures, systems and processes;
• Prepare, facilitate as well as follow-up governance bodies meetings (Steering Committee, Advisory Committee, Scientific committee) and enable an effective cooperation culture across partners;
• Identify strategic opportunities for sharing the workload among consortium members; facilitate strategic coordination and reflection among members.

Programme and financial management of the grant at consortium level
• Draft and follow-up from conception to signature the consortium agreement and related MoUs with the partners of this programme;
• Supervise the technical, administrative and financial monitoring and reporting, in coordination with the MEAL officer and the Finance Officer, and ensure that the programme is fully designed and implemented according to the approved programme proposal and in accordance with the requirements of the European Commission (EC);
• Oversee effective coordination and implementation of the programme and ensure compliance of all consortium members with EC rules and regulations;
• Financial oversight and implementation of the consortium budgets in close coordination with the Finance Officer to ensure appropriate control and compliance of the overall financial reporting, expenses verification and audits;
• Ensure the overall coordination of the programme, regularly updating plans for each sector of activity, based on the input from relevant consortium members;
• Prepare and consolidate plans, guidelines and strategies in close coordination with the Head of the IJD and other concerned colleagues from the FIDH International Secretariat, so as to ensure the smooth implementation of the programme, and ensure they are communicated to all consortium members;
• Make proposals to the Observatory’s Steering Committee to maximise the value, impact, organisation, scope of the consortium and of the programme;
• Support the Steering Committee and the lead in possible amendments of the existing programme, and new application processes for the continuation of the programme;
• Responsible of ensuring efficient implementation of the activities of direct responsibility of the lead (FIDH) in accordance with the contracts and the budgets.

Liaison with institutional partners
• Represent and communicate about the programmes activities to the EU Commission in particular through coordination meetings with the DG International Partnerships (INTPA), reporting back on the outcomes;
• Develop and maintain relationships with key actors (INTPA, relevant EU entities and institutions, Member States as appropriate, other NGOs, and other relevant stakeholders);
• Identify and participate in relevant events to ensure the visibility of the programme;
• Organise an annual series of meetings with partners and beneficiaries together with other relevant actors in the fight against impunity.

Visibility and Communication
• Lead and coordinate the design of the Observatory’s visual identity and communication tools (e.g. leaflets,banners);
• In coordination with communication departments of consortium members, design the communication strategy of the Observatory and annual communication plans for the Observatory, and ensure their implementation and potentially needed adjustments;
• Oversee the production of communication material (including for social media) and publications of the Observatory, as well as awareness and strategic communication campaigns, and ensure their appropriate dissemination;
• Ensure the smooth coordination among consortium members on the design and management of the Observatory’s online platform, under the leadership of the CICC Secretariat.

Human resources management
• Manage the MEAL Officer, supervise and support them to ensure that the team fulfils its responsibilities;
• Conduct recruitment and appraisal processes as necessary;
• Develop and/or update internal policies and guidelines to ensure smooth day-to-day operations, compliance with laws and regulations, and streamline decision-making and other internal processes at the Secretariat of the Observatory level.

Experience and key skills required

• At least 4 years of professional experience in a similar position.
• Postgraduate diploma or advanced training in Law (with specialisation in international human rights, criminal or humanitarian law), International Relations, or political sciences.
• Very good knowledge of the challenges linked to the fight against impunity for serious human rights violations and international crimes, and of formal and informal transitional justice processes.
• Genuine interest in and knowledge of human rights and justice for victims of serious human rights violations, and trauma-informed, victim-centred and gender-responsive approaches.
• Considerable experience of successfully coordinating and managing the implementation of complex projects relating to human rights and justice, (multi-annual, multi-countries and multi-partners), including in monitoring and evaluating multi-annual programmes and working on strategic plans.
• Experience working on programmes and projects involving direct collaboration and implementation with partner organisations from different contexts around the world.
• Experience in working on projects funded by major international donors, with preference for previous experience with EU.
• Demonstrable ability to interact with NGOs, government officials and intergovernmental organisations from around the world with tact, diplomacy and cultural sensitivity.
• Very good drafting skills, and proven experience in writing and editing of written materials for a variety of audiences, including for external communication purposes.
• Fluency in written and spoken English and French (level C1/C2). Good knowledge of Spanish, Russian or Arabic would be an asset.
• Strong interpersonal skills and aptitude for cross-cultural communication.
• Ability to work efficiently under time pressure, skilled at prioritizing and completing multiple tasks with autonomy and team spirit.

Values: You agree with the FIDH International Secretariat working values (professionalism, respect, commitment, equality, integrity, participation, boldness), as well as FIDH’s global efforts defending human rights, as outlined in FIDH statutes and publications accessible on its website: www.fidh.org

FIDH is committed to diversity and equality in its hiring practices. We do not discriminate on the basis of race, religion, age, disability, gender, marital status, sexual orientation, gender identity, health status, or any other protected category under French, Belgian, Dutch and international human rights law.

If you have a disability, please mention in your cover letter any accommodations that would facilitate your full participation in the recruitment process.

Starting date, compensation and benefits:

• Envisaged starting date: November 2023
• Location: you will work from FIDH’s office in Paris (France), The Hague (the Netherlands), or Brussels (Belgium). FIDH recognizes that flexible working arrangements are important for work-life balance, and offers the possibility of at-home work, which modalities are to be agreed upon with your supervisor. Please note that a laptop and basic accessories are provided to all employees at the time of hire.
• Contract: Permanent Contract, governed by French, Dutch or Belgian law. Full time position (39 hours worked per week).
• Gross salary: annual gross salary from 43000 EUR if based in Paris, from 47000 EUR if based in Brussels or The Hague, depending on experience.
• Supplementary health insurance
• Paid leave benefits:
◦ 25 days of paid vacation per full year worked.
◦ 24 compensation days per full year worked (given the basis of 39 hours worked per week).
• Work / Life Balance: FIDH is committed to fostering a healthy work environment that supports flexible scheduling, with occasional adjustments to employees’ hours if agreed upon in advance with supervisors.
• While most of the work will be undertaken from Paris, The Hague or Brussels, you will have to be ready to travel internationally.

How to apply:

Send your CV and a cover letter in English or French (describing why you are interested in FIDH and the programme, and summarizing your suitability for the position) to recrutementbji@fidh.org indicating the reference “PROG_COORDINATOR_0923” in the subject line of the email by 10 October 2023 at the latest for the attention of Delphine CARLENS.

Interviews will take place as applications are received but not before the 02/10/2023.

Only those candidates whose applications are pre-selected will be contacted.

The International Federation for Human Rights (FIDH) is an international non-governmental organization (NGO) composed of 188 national human rights organizations from 116 countries. FIDH is a non partisan, non sectarian, apolitical and not for profit organization. Since 1922, FIDH has been defending all human rights – civil, political, economic, social and cultural – as set out in the Universal Declaration of Human Rights.
As a federal movement, FIDH operates on the basis of interaction with its member organizations. It ensures that FIDH merges in-country experience and knowledge with expertise in international law, mechanisms of protection and intergovernmental bodies. This unique combination translates into joint actions between FIDH and its member organizations at national, regional and international levels to remedy human rights violations and consolidate processes of democratization.

FIDH’s International Secretariat is composed of around 70 employees, with a multi-disciplinary background, based either in FIDH’s headquarters in Paris, France, or in one of its offices or representations across 5 continents.

You can find us online and on our social networks:
https://www.fidh.org/en
https://twitter.com/fidh_en
https://www.linkedin.com/company/fidh-international-federation-for-human-rights-/mycompany/
https://www.facebook.com/FIDH.HumanRights
https://www.youtube.com/c/FidhOrg/videos
https://www.instagram.com/fidh/

We are looking for :

A FINANCE OFFICER - for the PROGRAMME “Global Initiative Against Impunity For International Crimes and Serious Human Rights Violations: Making Justice Work” - Permanent full time contract

About the programme :

FIDH is leading a new 4-year consortium programme, funded by the European Union, establishing an Observatory to fight impunity for serious human rights violations, called the “Global Initiative Against Impunity For International Crimes and Serious Human Rights Violations: Make Justice Work”. The programme is designed to be an integrated and inclusive action that will contribute to comprehensive justice and accountability for serious human rights violations, with global geographical scope, and 23 priority countries where consortium members will join forces to maximise effectiveness and impact by leveraging their individual strengths. The action will be implemented by a consortium of eight civil society organisations with vast networks of local members and partners in the Global South: International Federation for Human Rights (FIDH, lead), Civil Rights Defenders (CRD), the European Center for Constitutional and Human Rights (ECCHR), Impunity Watch (IW), Parliamentarians for Global Action (PGA), Redress, TRIAL International and the Women’s Initiatives for Gender Justice (WIGJ). The Secretariat of the CICC (hosted by WIGJ since 2021) will also play a significant role in the action.
The Secretariat of the Observatory is hosted by FIDH International Secretariat and consists of a small coordination team, enshrined within the International Justice Desk and the Administration and Finance department, dedicated to the consolidated management of the programme, and composed of three staff members: a Programme Coordinator; a Monitoring, Evaluation, Accountability and Learning (MEAL) Officer; and a Finance Officer.

Tasks and general responsabilities :

Under the supervision of the Deputy Head of management control and in close coordination with the Programme Coordinator and MEAL Officer, the Finance Officer will coordinate the financial tasks between all the consortium members, will provide technical advice and support regarding finance matters, will consolidate the information received by the members of the consortium to produce the financial data and reports needed, and liaise with the auditors and with all the finance officers belonging to the organisations that are part of the consortium. This person will ensure financial compliance with contractual requirements before documentation is transmitted to the European Commission.

The responsibilities of the Finance Officer include:

Financial control
• Coordinate and implement the financial aspects of the multi-year, multi-partner programme in line with EU requirements and the grant contract;
• Prepare the disbursement of funds in accordance with the agreed schedule;
• Ensure that financial management systems and records are effective and robust;
• Consolidate cash flows, reporting templates, financial plans and amendments throughout the programme life;
• Ensure the existence of an adequate filing system for all financial and accounting deliverables to ensure ease of access during internal/ external audit;
• Monitor budget burn rates and cash-flow projections;
• Recommend appropriate action on any significant variances ( +/- 10%) and prepare budget amendments where necessary in coordination with the FIDH finance team and consortium members;
• Prepare the financial accounts for external audit and coordinating audit activities;
• Follow-up on the timely implementation of recommendations to remedy significant variances;
• Prepare and manage the yearly audit of the programme in collaboration with the Programme coordinator, the MEAL officer and FIDH accounting.

Financial reporting
• Oversee, plan and prepare of reporting to EU, in adherence with consortium requirements and timelines, and timely submission of reports by the consortium members;
• Produce integrated financial reports on a timely basis and in line with international accounting standards and EU regulations;
• Finalise yearly accounts and provide any ad hoc financial reports that may be required;
• Follow-up on the expenditures of the Global Initiative Against Impunity’s budget;
• Prepare and coordinate each expenditure verification and possible external audit;
• Communicate on a regular basis with the consortium partners finance teams, including support for their preparation of financial reports through the organisation of meetings and ad hoc support as requested and needed.

Capacity building of and general administrative support to consortium members
• Be available to consortium members to clarify EU financial rules and to check compliance of reporting;
• Put forward recommendations when appropriate;
• If needed, undertake support visit to consortium members;
• Participate in consortium meetings to foster compliance and to address any financial issues;
• Ensure that internal audit recommendations for grant-funded projects are adhered to;
• Share lessons learned with consortium members throughout the programme’s implementation;
• Support the logistical and administrative organisation of finance meetings when necessary.

Experience and key skills required :

• Advanced training or equivalent experience in Finance, Accounting or related field. Professional accounting qualifications a plus.
• Minimum of 6 years of professional experience in a finance/accounting role preferably with an international NGO.
• Demonstrated experience in developing and managing large budgets, with preference for previous experience working in a consortium or a network.
• Considerable experience of successfully managing the implementation of complex projects (multi-annual, multi-countries, multi-partners).
• Experience in working on projects funded by major international donors, with preference for previous experience with EU.
• Strong coordination/negotiation skills specifically with the ability to effectively coordinate among partner organizations.
• Very good knowledge of Excel and of one or several accounting softwares (Agresso, Sage, SAP…).
• Fluency in written and spoken English and French (level C1/C2).
• Strong interpersonal skills and aptitude for cross-cultural communication.
• Ability to work efficiently under time pressure, skilled at prioritizing and completing multiple tasks with autonomy and team spirit.
• Genuine interest in and knowledge of human rights and justice for victims of serious human rights violations.

Values: You are in total agreement with the values at work in the FIDH International Secretariat (professionalism, respect, commitment, equality, integrity, participation, audacity), as well as with the struggles led by FIDH for the defense of human rights everywhere in the world, as explained in its statutes and through its publications accessible on its website : www.fidh.org

FIDH seeks diversity and is committed to equality by not discriminating in its hiring practices on the basis of race, religion, age, disability, gender, marital status, sexual orientation, gender identity, health status or any other situation protected by French and international human rights law.

For people with disabilities, we ask you to indicate in your cover letter any adaptations that would be useful to enable you to participate in the recruitment process in an optimal way.

Starting date, compensation and benefits

Envisaged starting date: November 2023
• Location: you will work from FIDH’s office in Paris, France. FIDH recognizes that flexible working arrangements are important for work-life balance, and offers the possibility of at-home work with a minimum of 4 face-to-face days per month. Please note that a laptop and basic accessories are provided to all employees at the time of hire.
• Contract: Permanent Contract, governed by French law (CDI), Full time position (39 hours worked per week).
• Gross salary: annual gross salary from 39 000 EUR (over 13 months) depending on experience.
• Supplementary health insurance
• Restaurant vouchers with a face value of €9, paid 60% by the FIDH.
• Sustainable mobility package or 50% of the cost of public transport passes.
• Paid time off:
◦ 25 days of paid vacation per full year worked.
◦ 24 compensation days per full year worked (given the basis of 39 hours worked per week).

Line manager : Deputy Head of management control

FIDH internal job grid : Officer B level

How to apply:

Send your CV and a cover letter in English or French (describing why you are interested in FIDH and summarizing your suitability for the position) to finance_officer_impunity@fidh.org indicating the reference “FINANCE OFFICER – Global initiative against Impunity” in the subject line of the email by 9 October 2023 at the latest.

FIDH reserves the right to close recruitment before the deadline for applications.

Only those candidates whose applications are pre-selected will be contacted.