Press release

About FIDH

The International Federation for Human Rights (FIDH) is an international non-governmental organisation (NGO) composed of 188 national human rights organisations from 116 countries. FIDH is a non partisan, non sectarian, apolitical and not for profit organisation. Since 1922, FIDH has been defending all human rights – civil, political, economic, social and cultural – as set out in the Universal Declaration of Human Rights. FIDH’s International Secretariat is composed of around 70 employees, with a multi-disciplinary background, based either in FIDH’s headquarters in Paris, France, or in one of its offices or representations across 5 continents.

As a federal movement, FIDH operates on the basis of interaction with its member organisations. It ensures that FIDH merges in-country experience and knowledge with expertise in international law, mechanisms of protection and intergovernmental bodies. This unique combination translates into joint actions between FIDH and its member organisations at national, regional and international levels to remedy human rights violations and consolidate processes of democratisation.

One of FIDH strategic priorities is to fight against the impunity of perpetrators of serious human rights violations, in particular crimes of international law, and restore victims’ rights and support their access to truth, justice and reparations. In close collaboration with its member and partner organisations, FIDH documents and reports these serious human rights violations, advocates for change before relevant decision makers, litigates in support of victims and survivors of these crimes, at national, regional and international levels, facilitates the exchange of experiences and strengthening of expertise and capacity of its members and partners, and pushes for strong, effective and meaningful accountability mechanisms.

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The FIDH office in The Hague, the Netherlands, was opened in 2004, as part of the organisation’s International Justice Desk (IJD), to follow and contribute to the work of the International Criminal Court (ICC). It was created as a permanent representation of FIDH to the ICC. The office is currently composed of one Representative to the ICC, and one Programme Officer working 40% of her time within the IJD on ICC related activities. The office also regularly benefits from the support of an intern. Members of the IJD in The Hague are working under the supervision of the Head of the IJD based in Paris, France. They also benefit from the regular support of a Programme Officer, also based in Paris.
The Administrative & Finance Assistant, a part-time role located in The Hague, will primarily handle administrative and accounting duties within the office. Tasks include preparing accounting information for FIDH headquarters, managing supporting documents, assisting in the coordination of events and travel logistics, and contributing to logistical operations for FIDH’s The Hague office.

We are looking for an:
Administrative & Finance Assistant in The Hague
Fixed term contract 18 months part-time ««

Main Responsabilities

1. Liaison between FIDH’s headquarters in Paris and FIDH’s The Hague office

• Act as the central point of contact between FIDH’s headquarters in Paris and FIDH’s The Hague office, particularly with the finance department.
• Establish communication channels with Dutch entities such as the tax office, KVK, landlord, and insurance companies.
• Ensure adherence to statutory tax laws relevant to The Hague office.
• Place orders as per purchase contracts and adhere to FIDH headquarters’ procurement protocols.
• Ensure the proper implementation of FIDH internal regulations.

2. Office administration and executive assistance to FIDH’s The Hague office

• Run the day-to-day administration of the office, including picking up mail, and following up on any administrative tasks required in the Netherlands for the smooth running of the office.
• Supervise both paper and digital record-keeping, as well as ensuring the secure safekeeping of administrative documents.
• Assist teams with the organisation of travel and other activities, such as booking flights and hotels, contacting FIDH’s travel agency, and coordinating per diem and cash advances. Provide any other assistance on administrative matters, as necessary, including relating to the possible relocation of the office.
• Oversee payments to consultants, interns, interpreters, translators, and for rent, and manage subsequent follow-up processes.
• Establish procedures to track stocks and conduct inventory management.

3. Financial, accounting, and budgetary management

• Supervise the annual budget execution for The Hague office, closely monitoring expenditures.
• Consolidate and prepare the accounts on monthly basis (bank and cash book): verify the accounts before they are sent to FIDH’s headquarters, and consolidate and check the allocation boards (budget allocations).
• Check, prepare, compile, and transfer relevant financial documents to FIDH’s headquarters on a monthly basis (invoices, cash inventories, bank statements, payment of social security charges etc.).
• Prepare and assist with possible financial audits or inspections.

4. Cash management

• Oversee and record cash flow between FIDH’s headquarters in Paris and The Hague office and ensuring its accuracy and reliability.
• Manage the relationship with FIDH’s bank in the Netherlands.
• Manage the cash box in The Hague and ensure that all inflows and outflows are recorded.

Desired Education, Experience, and Skills
• Degree in Finance, Accounting, Business Administration, or related field (or equivalent experience).
• Proven experience in financial management, accounting, and administrative tasks, and strong analytical skills.
• Comprehensive understanding of relevant Dutch financial regulations and best practices.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent organisational, time management, and problem-solving skills.
• Effective communication skills, written and verbal, in both English and French.
• Professional knowledge of Dutch an asset.
• A proactive and adaptable approach, and familiarity with the principles of Nonviolent Communication (NVC), with the ability to promote constructive interactions and harmonious teamwork within a diverse team.
• Strong attention to detail and accuracy.
• Genuine interest in and knowledge of human rights, and the work of civil society organisations.

Values: You agree with the FIDH International Secretariat working values (professionalism, respect, commitment, equality, integrity, participation, boldness), as well as FIDH’s global efforts defending human rights, as outlined in FIDH statutes and publications accessible on its website:

FIDH is committed to diversity and equality in its hiring practices. We do not discriminate on the basis of race, religion, age, disability, gender, marital status, sexual orientation, gender identity, health status, or any other protected category under French, Dutch and international human rights law.
If you have a disability, please mention in your cover letter any accommodations that would facilitate your full participation in the recruitment process.

Start date, compensation, and benefits:
Envisaged start date: end of October 2023
Location: you will work from FIDH’s office in The Hague, Netherlands. FIDH recognises that flexible working arrangements are important for work-life balance, and offers the possibility of at-home work with a minimum of 4 face-to-face days per month. Please note that a laptop and basic accessories are provided to all employees at the time of hire.
Contract: Fixed term contract of 18 months with option for renewal governed by Dutch law, with one month trial period. Part-time position (20 hours worked per week).
Gross salary: annual gross salary from € 20,000 (over 12 months) depending on experience.
Health coverage: to the salary will be added a monthly reimbursement of the health insurance of the employee up to a maximum gross amount of €250 monthly, representing up to €3,000 gross per year.
Holiday allowance: in the month of May of each calendar year, the employee shall receive a holiday allowance. This allowance is an 8% reserve fund accumulated from your monthly salary calculated over a one-year period, running from 1 June until 31 May.
Paid leave benefits prorated based on part-time work hours:
• 25 days of paid vacation per full year worked adjusted to the part-time schedule.
• 24 compensation days per full year worked calculated proportionally for part-time hours (based on 39 hours per week for full-time employees).

Work Life Balance
: FIDH is committed to fostering a healthy work environment that supports flexible scheduling, with occasional adjustments to employees’ hours if agreed upon in advance with supervisors.

How to apply

Please send your CV and a cover letter in English (describing why you are interested in FIDH and summarising your suitability for the position) to
indicating the reference AFASST-0923 in the subject line of the email
by 1st October 2023 at the latest

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