CALL FOR TENDER - CEREMONY

08/04/2022
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Summary of the service
Project/Service
Consulting and technical assistance on the organization of the FIDH Centennial Ceremony - October 23, 2022 at the Paris City Hall
Objectives of the Consultancy
Assistance on the organization of the Ceremony - hybrid format (broadcast and connection of participants), including:
1. Support to the organization team (help with conceptualization, decision and technical choices)
2. Technical assistance, coordination and monitoring of the technical implementation of the Ceremony
Location of the mission
Paris, France in person
Digital (covering Latin America, Africa, Asia, Europe, Maghreb and Middle East)
Referent within the FIDH
Ms. Audrey Couprie (Congress coordinator) acouprie@fidh.org
Period of the mission
From May 2 to October 23, 2022
Total duration of the consultancy
Number of days to be estimated

I - Presentation of the FIDH

The FIDH (International Federation for Human Rights) is an international human rights NGO.
Since 1922, FIDH has been committed to the defense of all civil, political, economic, social and cultural rights as defined in the Universal Declaration of Human Rights.

What are our mission and our actions?

We bring human rights to the attention of the international community wherever they need to be supported and protected. Our member organizations are present at the national and local levels and work together to expose human rights violations, hold duty bearers accountable and advocate for societal change.

What makes us unique/value added?

With more than 192 member organizations working in 117 countries across five continents, we are the oldest international human rights organization.
We are here to unite all those who fight for a more just world.

How do we make a difference?

We alert the international community to human rights wherever they need to be respected, protected and enforced.
We provide support to strengthen our network of human rights defenders and civil society organizations. We stand together so that each member can speak with a strong and determined voice for universal rights within our international federation.
We investigate where human rights are violated and provide reliable and verifiable evidence for decision-makers to act, based on documentation of facts and accountability.
We use our research and analysis to urge governments, legislators and companies to uphold international human rights law. We raise public awareness of key issues to encourage change based on justice, social and environmental rights, equality, inclusiveness and respect for the freedoms of all people.
We demand that governments recognize the human rights obligations of economic actors and enshrine them in law so that those who violate human rights can be prosecuted.

II- Context of the project: FIDH Centennial Ceremony

Every three years, the FIDH organizes its international congress to which representatives of all 192 member organizations of the FIDH are invited.
The last three congresses were held in Istanbul, Turkey in 2013, Johannesburg, South Africa in 2016, Taipei, Taiwan in 2019. The 41st FIDH Congress will be held in Paris, France from October 23 to 27, 2022.
A symbolic moment, marking 100 years of history and citizen struggles for the defense of civil, political, economic, social and cultural rights, this Congress will be an event resolutely turned towards the future and taking into consideration the current challenges of the universal fight for the respect of human rights.
A unique moment dedicated above all to the member organizations of our federation, the Congress includes the FIDH Centenary Ceremony, celebrating the anniversary of FIDH. This will take place on October 23, 2022 in the salons of the Hôtel de Ville in Paris, in the physical or digital presence of FIDH member organizations, high French authorities, foreign diplomatic representations, European and international institutions, local and regional civil society, donors and committed artists.

Format of the Ceremony

The Centennial Ceremony will take place in a hybrid format, i.e. in person in Paris (300 people) but with the remote participation of its member organizations and other guests (100 to 200 connected people). (100 to 200 people connected)

II - Logistical elements

Objective
The objectives of the Ceremony are to:
- Celebrate the centenary: celebrate and inspire and highlight the member organizations that are celebrating 100 years of their organization
- Create a moment of internationality and universality / positioning of the FIDH (transmit strong messages)
- To assert ourselves, to federate our member organizations, to reinforce our commitment for the future
- To thank some donors and seduce others, to build support for FIDH

Languages
The Centenary Ceremony will be held in at least 5 languages (English, French, Spanish, Arabic, Russian):
- A service provider will provide the interpreting equipment
- A team of volunteer professional interpreters will provide the interpretation
The preferred medium for connecting people at a distance is Zoom
The connectivity of FIDH members (coming from all countries of the world) must be ensured and specific means must be put in place according to the needs.

Participants
The guests are the high authorities of the French Republic (including the President of the Republic), state authorities represented in France, European authorities, international institutions, representatives of the international and French civil society, FIDH members, as well as strategic and financial partners of FIDH.
Particular attention will be paid to FIDH members present at a distance and staged to enhance the value of their federation’s anniversary and carry the political message of the FIDH.

III - Mission

The consultant will have to ensure the following mission:
- Support to the conceptualization of the public event
- Ensure the broadcasting and the connection of the participants at a distance,
- Advice and technical direction,
- Advice and scenographic support,
- Support for the drafting of the event,
- Technical direction on the day of the event.

Conceptualization advice
Support to the coordination team:
- assistance in the conceptualization of the event,
- Proposal of technical choices
- help in decision making

Technical assistance
Technical support to the coordination team :
- technical coordination of the event
- follow-up of the technical implementation of the event

The technical equipment must include at least :
- Technical means of broadcasting
- Stage management + personnel
The technical set-up can be refined after a visit to the event site.

IV - Organization of the consultancy mission

The follow-up is ensured by the person in charge of the organization of the Congress, in connection with the General Management, the Communication Department, the Advocacy Department and the IT Department Manager.
The consultants must be available for the monthly or weekly follow-up of their mission (ensured by the congress steering committee - monthly or weekly)
The consultants must take into account the FIDH requirements in terms of confidentiality of exchanges and security of data and participants in the Congress events.

V - Selection procedure

Criteria
1. Understanding of the needs
2. Proposed methodology
3. Experience in similar assignments (to be indicated in the technical and financial bid)
4. Experience with NGOs or global networks
5. Relevance of the financial proposal

Desired Skills and Experience
The ideal consultant will have the following skills and competencies:

- Proven experience, supported by a portfolio, in organizing and/or supporting
large virtual events and conferences;
- Strong technical skills in online event production and event delivery on social media platforms.
- Good interpersonal and communication skills;
- Excellent written English; Strong command of French and Spanish;
- Experience working with NGOs and understanding of human rights issues would be a real asset.

VI - Response to the Call for Proposals

The consultant must send in writing
- an expression of interest including the technical and financial offer of less than 1,000 words, explaining their interest in this project and providing details of their previous experience in remote conferencing platforms and/or in organizing and supporting the organization of large online virtual events;
- the technical offer must include the team and the lead consultant with CV,
- the price must be inclusive of VAT (non-negotiable) and must specify a daily rate and the number of days required to complete the mission,
- offers to be sent by email before : April 25, 2022
- by email to the following address: acouprie@fidh.org "consultancy - FIDH 2022 Centenary Ceremony" in the subject.
- desired start date of the consultancy: May 2, 2022
Only selected candidates will be contacted

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